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Job Title Business Development Administrator
Location Boston
Department Administration
FLSA Status Exempt
Shifts hiring Full-time
Additional Information KTA00123

KEOLIS is hiring a Business Development Administrator in Boston, MA location. Come grow your career with us!

Role Title

Business Development Administrator


Boston, MA


Role Purpose

This position will be a vital role in the Business Development Department (BD), reporting to the Director of Business Development. The Business Development Administrator will be involved in each phase of KTA’s Business Development processes from pre-bid to post-bid.




  • Excellent written and oral communication skills
  • Extremely organized with strong attention to detail
  • Demonstrates excellent interpersonal, communication, and customer service skills, being able to work effectively with all levels of employees across the organization
  • MS Word Expertise
  • MS Excel Proficiency
  • MS PowerPoint Proficiency
  • Desire to work in a demanding, fast-paced environment
  • Self-starter; highly proactive; ability to work independently with minimal guidance


Knowledge and Experience


  • Bachelor’s degree or 3 years of experience in an administrative, or similar role
  • Transit experience a plus
  • Salesforce experience a plus
  • Experience with Adobe Pro or InDesign a plus


Key Accountabilities


Business Processes


  • Submit FOIA requests on behalf of the VPs of Business Development
  • Monitor FOIA receipts, proactively engage with the BD team members on status, and maintain the library of FOIA information on SharePoint
  • Monitor bid notification emails daily and notify VPs of Business Development of relevant opportunities
  • Support pipeline management of qualified opportunities with VPs of Business Development
  • Ensure Keolis is registered as a vendor with prospects, and document details/status of registrations in Salesforce, in support of the Vice Presidents of Business Development
  • Administer and maintain proper organization of documents in SharePoint
  • DBE process:
  • Identify the scope of work for DBE participation in coordination with the Business Analyst
  • Identify local DBE vendors (In collaboration with the designated VP of Business Development), confirm appropriate DBE certification, and collect required forms and pricing quotes from vendors
  • Confirm with SMEs that the DBE solution and pricing quote are acceptable and affordable
  • Work with the Business Analyst to monitor DBE goal achievement rates
  • Regularly update (at least weekly) BD Leadership on status, priorities, and potential alerts
  • Review the RFP for proposal production/documentation requirements early in the process to ensure compliance with the RFP (e.g. financial statements, good standing condition, bonds, insurances, etc.); collect said documents, including signatures if necessary, by the appropriate person(s); ensure proposal team’s awareness of requirements and proactively assemble documentation
  • Support the writing of non-technical sections, such as cover letters, corporate experience, resumes, etc.
  • Maintain the Keolis interview presentation and proposal response templates
  • Serve as the liaison and coordinator for the creation of covers, spines, graphics, and formatting and editing of the documents
  • Ensure proposal is in compliance with RFP Instructions, printing, and delivery
  • Other duties as assigned



Additional Statements

Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. If applying for a safety sensitive position, it may require a physical examination.

Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world. 

Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.

EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible.


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