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Job Title Payroll Specialist
Location Boston
Department Human Resources
FLSA Status Non-Exempt
Additional Information KTA00041

KEOLIS is hiring a Payroll Specialist in our Boston, MA location. Come grow your career with us!

Role purpose:

The Payroll Specialist reports to the Payroll Manager and will be a member of the Finance team that will ensure accurate processing and recording of company’s payroll, provide timely and accurate financial information, and participate in daily data entry payroll processing. This position will be responsible for processing accurate and timely payment of salaries and wages while in compliance with company and state regulations.  You’ll also handle clerical and administrative responsibilities as needed.





Knowledge and Experience

  • Ability to meet critical deadlines and achieve organizational objectives
  • Must be proficient in Microsoft Office Suite, with a proficiency in Excel
  • Proficiency with payroll software; experience with Sage 100 a plus
  • Excellent written and verbal communication skills; ability to work across departments
  • Strong attention to detail and excellent organizational skills a must
  • Ability to thrive in a fast paced environment to meet required deadlines
  • 5+ years of proven experience processing payroll
  • ADP and UltiPro experience preferred
  • Multi-state payroll, benefits and tax knowledge required
  • Experience dealing with Union payroll processing required
  • Experience working in a collaborative environment
  • Accounting Degree preferable





Key Accountabilities

Strategy & Governance

  • Coordinates with accounting team as part of month end close process
  • High level of expected collaboration across all divisions
  • Ability to communicate effectively and maintain highest level of company standards


Business Processes

  • Perform daily payroll department operations
  • Manage workflow to ensure all payroll transactions are processed accurately and timely
  • Review payroll prior to transmission and reconcile to system generated reports
  • Understanding of taxation and employer paid benefits
  • Process accurate garnishment calculations and compliance
  • Process accurate and timely quarter and year-end reporting when necessary
  • Develop ad hoc financial and operational reporting as needed
  • Prepare manual checks
  • Load payroll files into GL system from all divisions
  • Respond to employee inquires
  • Maintain accurate records and prepare reports
  • Resolve issues and answer payroll-related questions
  • Manage and track all PTO by location
  • Collaborate with other divisions/unions on a daily basis
  • Update 401k deferrals/loans
  • Upload 401k contributions on a weekly basis
  • Process union payments weekly/monthly



·       Accrued payroll and Accrued vacation/PTO reporting

·       Ad hoc requests


Additional Statements

Drug and alcohol screening: Employment contingent upon passing pre-employment drug and alcohol screen. Also, contingent upon receiving a favorable background check. Must pass a physical examination.

Safety commitment: Safety is a way of life at Keolis. By placing safety first, we ensure the wellbeing of our employees, customers, and communities. Together we can become the most successful transportation company in the world. 

Environmental commitment: Keolis is committed to protecting the environment by minimizing the impact of operations to our people and the communities in which we operate.

EEO statement: Our policy is to afford Equal Employment Opportunity to qualified individuals regardless of their race, color, sex, religion, age, creed, marital status, national origin, ancestry, physical or mental disability, sexual orientation, or gender identification. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

Disclaimer and closing statement: The above statements are intended to describe the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees assigned to this job. Keolis is committed to offering our employees competitive compensation and benefits, opportunities for development and growth throughout an exciting and rewarding career, and the safest work environment possible

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