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Job Title Accounts Payable Administrator*
Location Boston,MA*
*Position is based out of Boston
Department Administration
FLSA Status Non-Exempt


For over 100 years, Keolis has been helping more people travel safely, comfortably, and efficiently than anyone else in the world.  Keolis is an innovative partner working continuously to create solutions to meet the needs of our customers . . . today and in the future!  We’ve been managing complex passenger transportation for more than a century and we’re on a constant quest to find better ways of helping our customers achieve their goal of providing superior service to their communities.  

Position Summary:

The Accounts Payable Administrator reports to the Accounting Manager and will be a member of the Finance team that will maintain the full cycle of Accounts Payable activities including the month end close in accordance with established policies and procedures. This position will be responsible for ensuring the timeliness and accuracy in processing vendor payments.  You’ll also handle clerical and administrative responsibilities as needed.    

Core Competencies/Responsibilities:

  • Sorts, matches, and reviews documents for accuracy, completeness, and approval (invoice, packing slip, and receiving ticket) prior to entering into Sage 100
  • Verifies the purchase order quantities and items shown during the entry process are accurately reconciled to the invoice. Variances are handled according to company policies
  • Reviews, assigns proper general ledger account code, and processes non-purchase order invoices, expense reports, and manual check requests
  • Resolves purchase order, incorrect quantities/items received, price variances, discounts, payment terms, etc. discrepancies as efficiently as possible
  • Communicates directly with operations staff and vendors to resolve disputes or concerns relating to accounts payable
  • Compiles bi-weekly cash requirements reports for the accounting team
  • Processes weekly AP check run in compliance with company policies and within payment discount terms
  • Maintains and monitors payments generated from Recurring Payment Control Schedules (BPOs)
  • Compiles the checks with all supporting documents for signature. After checks are signed, put checks in envelopes with payment copy, if available, and mail out
  • Performs allocation of expenses, such as travel & entertainment, credit card transactions, trade shows, advertising, etc. to proper cost centers during vouchering process
  • Coordinates with accounting team as part of month end close process
  • Enters Form W-9 information into vendor maintenance as needed and processes annual 1099 forms
  • Verifies vendor accounts by reconciling monthly statements and related transactions
  • Completes various required monthly General Ledger account reconciliations
  • Other accounting and finance duties as assigned
  • High level of expected collaboration across all divisions 


  • 3-5 years of proven experience processing accounts payable
  • Ability to meet critical deadlines and achieve organizational objectives
  • Degree preferable, but will consider candidates without degree who have proven experience in a similar role working with multiple operations/divisions
  • Must be proficient in Microsoft Office Suite, with an emphasis on Excel
  • Proficiency with accounting software; experience with Sage 100 a plus
  • Excellent written and verbal communication skills; ability to work across departments
  • Strong attention to detail and excellent organizational skills a must
  • Ability to thrive in a fast paced environment to meet required deadlines 



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